Procedures you need to know about if you’re serious about protecting your electronic information in your business
Define the Audience
To whom will these apply e.g. Internal staff, External vendors and clients, Contractors etc...
Define the Security Objectives
Confidentiality—only individuals with the correct level of authorisation can access data and information assets
Integrity—data should be intact, accurate and complete, and IT systems must be kept operational and maintained
Availability—users should be able to access information or systems when needed
Authority and access control policy
Who have authority to share information and what level of information can be shared
How can information be access
Level of encryption, a firewall, anti-malware, anti virus protection.
Move data to secure cloud storages repositories with the approritate encryption levels according to industry best practises
Encrypt data backup
Securely store backup media (HDD),
or move backup to secure cloud storage.
Provide training to inform employees of your security procedures, mechanisms and their security responsibilities, including data protection measures, access protection measures, and sensitive data classification
Make employees responsible for noticing, preventing and reporting any attacks or suspicious activities
All computing devices must be secured with a password-protected screensaver with the automatic activation feature set to 10 minutes or less. You must lock the screen or log off when the device is unattended
Acceptable Use Policy
Create rules to protect the employee and Company
Inappropriate use exposes Company to risks including virus attacks, compromise of network systems and services, and legal issues.
Recommendation and Suggestions
CompuHub is a certified Microsoft partner and as such will will be making recommendations and suggestions based on products and services provide by Microsoft.
This list is only a guidance
Email - Microsoft 365
Use a domain name for email services
This build trust with your business partners and clients
Hackers and scammers can easily hide behind free email services
from NZ$44.00 per domain name (annual commitment) Price does not include tax.
Exchange Online (Plan 1)
NZ$6.00 user/month (annual commitment) Price does not include tax.
Microsoft 365 Business Basic
NZ$7.60 user/month (annual commitment) Price does not include tax.
Software - Subscription vs Perpetual
Subscription software, customers pay monthly or yearly to access software
Subscription software amount is significantly less than the perpetual license cost and opens the software up to more users
One-time purchases don’t have an upgrade option
If you plan to upgrade to the next major release, you’ll have to buy it at full price.
Microsoft 365 Business Standard
NZ$18.90 user/month (annual commitment) Price does not include tax.
Office Home & Business 2019
NZ$439.90 Devices per license 1 PC or Mac (one-time purchase) Price does not include tax.
Office 2019 is a one-time purchase that comes with classic apps like Word, Excel and PowerPoint for PC or Mac, and does not include any of the services that come with a Microsoft 365 subscription.