Procedures you need to know about if you’re serious about protecting your electronic information in your business
- Define the Audience
- To whom will these apply e.g. Internal staff, External vendors and clients, Contractors etc...
- Define the Security Objectives
- Confidentiality—only individuals with the correct level of authorisation can access data and information assets
- Integrity—data should be intact, accurate and complete, and IT systems must be kept operational and maintained
- Availability—users should be able to access information or systems when needed
- Authority and access control policy
- Who have authority to share information and what level of information can be shared
- How can information be access
- Data
- Data protection
- Level of encryption, a firewall, anti-malware, anti virus protection.
- Move data to secure cloud storages repositories with the approritate encryption levels according to industry best practises
- Data backup
- Encrypt data backup
- Securely store backup media (HDD),
- or move backup to secure cloud storage.
- Data protection
- Security awareness
- Provide training to inform employees of your security procedures, mechanisms and their security responsibilities, including data protection measures, access protection measures, and sensitive data classification
- Make employees responsible for noticing, preventing and reporting any attacks or suspicious activities
- All computing devices must be secured with a password-protected screensaver with the automatic activation feature set to 10 minutes or less. You must lock the screen or log off when the device is unattended
- Acceptable Use Policy
- Create rules to protect the employee and Company
- Inappropriate use exposes Company to risks including virus attacks, compromise of network systems and services, and legal issues.
Recommendation and Suggestions
- CompuHub is a certified Microsoft partner and as such will will be making recommendations and suggestions based on products and services provide by Microsoft.
- This list is only a guidance
Email - Microsoft 365
- Use a domain name for email services
- This build trust with your business partners and clients
- Hackers and scammers can easily hide behind free email services
Domain Names
from NZ$44.00
per domain name
(annual commitment)
Price does not include tax.
Exchange Online (Plan 1)
NZ$6.00
user/month
(annual commitment)
Price does not include tax.
Microsoft 365 Business Basic
NZ$7.60
user/month
(annual commitment)
Price does not include tax.
Software - Subscription vs Perpetual
Subscription
- Subscription software, customers pay monthly or yearly to access software
- Subscription software amount is significantly less than the perpetual license cost and opens the software up to more users
Perpetual
- One-time purchases don’t have an upgrade option
- If you plan to upgrade to the next major release, you’ll have to buy it at full price.
Microsoft 365 Business Standard
NZ$18.90
user/month
(annual commitment)
Price does not include tax.
Office Home & Business 2019
NZ$439.90
Devices per license
1 PC or Mac
(one-time purchase)
Price does not include tax.
Office 2019 is a one-time purchase that comes with classic apps like Word, Excel and PowerPoint for PC or Mac, and does not include any of the services that come with a Microsoft 365 subscription.
Security, Compliance And Data Encryption
SharePoint and OneDrive for Microsoft 365
Data Encryption in OneDrive for Business and SharePoint Online
- Security and data encryption in Office 365
- Encryption of data in transit
- Encryption of data at rest
How SharePoint and OneDrive safeguard your data in the cloud
- How we treat your data
- How you can safeguard your data
- Protected in transit and at rest
- Highly available, always recoverable
- Continuously validated
- Audited and compliant
Data Collaboration
Collaborate from anywhere using Microsoft 365
Unlock the modern ways of working with Microsoft 365, you can collaborate with anyone, anywhere
- From Cloud
- From Local Sync Copy
- Included in Microsoft 365 Business Basic, Standard and Premium
ESET Internet Security
from NZ$73.82
1 Year / 1 Device
(annual commitment)
Price does not include tax.
ESET Endpoint Security
NZ$630.60
10 users
(annual commitment)
Price does not include tax.
- Does all computers have working anti-virus software?
- Detecting and eliminating malware threats is the primary consideration.
- Good antivirus software will at least give you another chance to stop those new threats
- Are all computers updated with the latest system updates and security patches?
Home and Small Business
Medium to Large Business
Mobile Phones
Backup
- For critical data (this is anything needed in day-to-day operations, including customer information), do you centralise it and back it up nightly to a remote location?
- When last did you check your backup schedules
- For important data consider cloud backup solution
